Templates for absence notes to copy
You can copy our out-of-office message templates for free here:
#1 All-rounder, you can't go wrong with it
Brief absence note without information
Out-of-office messages during your vacation
Professional / external
Storage / internal
Out of office messages during an illness
Professional / external
Storage / internal
Out of office messages during a training course
Professional / external
Storage / internal
Out-of-office messages during project work
Professional / external
Storage / internal
Tips for the out-of-office message
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**Clarity on the duration of absence: **Specify the exact period during which you will be unreachable.
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Designate a representative: Provide the contact details of a person who can assist during your absence.
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Unnecessary information: Omit personal details or information that is not relevant, for example, if the exact reason for your absence is not important to the reader.
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Spelling error: Double-check the note before saving to avoid mistakes.
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Link to the calendar: Schedule time away directly in Outlook so colleagues can see the status in the shared calendar as well.
**Additional tip: **Outlook does not offer a function for types of absence, not even for internal use. If you want to communicate more clearly within your team why certain colleagues are not present, absentify can help you.
Record in absentia all relevant reasons for absences in your team. This way, everyone is better informed and you prevent misunderstandings.
All types of absences directly in Microsoft Outlook with absentify
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Out of Office Message Template – Frequently Asked Questions and Answers
About the author
Anna Keller
Content manager at absentify
As a blog author at absentify, Anna Keller explains how companies can efficiently manage absences, vacations, and working hours. In her articles, she combines HR practice with Microsoft 365 tips for Outlook and Teams and provides templates, step-by-step instructions, and software comparisons for modern, digital processes.
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