What absentify really changes in everyday working life

Microsoft Teams has evolved from a chat tool into a comprehensive work platform. With the right integrations, it becomes the central hub for projects, approvals, and collaboration. There are now many integrations available, but which ones do you really need?

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A vacation planning software replaces error-prone Excel spreadsheets with clear, automated processes for leave requests, approvals, and calendar synchronization.

Staff planning with Excel is for many teams in Germany the fastest and most cost-effective way to plan employees, vacations, and capacities. Excel offers useful features to structure the most important HR tasks, from shift planning to the analysis of working hours.

However, often there is a lack of clean structure. Many files are expanded over the years, lose clarity and cause errors. A clear Excel template for staff planning helps to combine absences and capacity overview into a structured system.

Those who wish to apply for vacation usually want to complete the application quickly and correctly, without wasting time on formatting or phrasing. A good template ensures that all important details, from the period and type of vacation to the signature, are correct right away. This way, your application arrives at the HR department fully completed and can typically be processed without any further questions.

Overtime is work performed that employees are entitled to either as money or time off. Time off in lieu is often the more attractive option, as it secures additional days off. It is important to know what time off in lieu entails, when one is entitled to it, and how to proceed correctly when applying for time off in lieu.

Absence management software replaces confusing Excel spreadsheets and email chaos with clear, automated processes for vacation, sickness, and substitutions.

A group calendar in Teams creates clarity in the daily work routine: appointments are clearly visible, double bookings are avoided, and absences are transparently displayed. All practical ways to set it up, their respective advantages and disadvantages, as well as clear recommendations for your needs can be found here in a compact summary.

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The easiest way to coordinate appointments within the company is if you can directly view other people's Teams calendar. With the right settings, you save yourself annoying follow-up questions, avoid scheduling conflicts, and keep track of the availability of all participants.

Unplanned outages and poorly coordinated vacation schedules cost teams valuable time. A clearly structured absence plan provides an overview, prevents double bookings, and ensures that tasks continue even in someone's absence.