Everything that makes absences easy.
absentify is the central solution for your absence management in Microsoft 365. From planning to approvals to calendar integration - everything is seamlessly connected.
Enter once, visible everywhere – absences synchronized in real-time
With absentify®'s automatic calendar synchronization, your absences are seamlessly transferred to Outlook and all connected Microsoft 365 applications. No more manual maintenance – everything runs automatically in the background.
Automatic user management – zero effort for HR
The Entra ID synchronization seamlessly connects absentify® with your existing Microsoft 365 infrastructure. No more manual updates – all changes to user profiles, managers, and departments are automatically synchronized.
Never forget to set the out-of-office message again
You enter your absence in absentify – the out-of-office message in Outlook is automatically set and removed. No more manual settings, no forgotten messages, no searching in Outlook menus.
No installation needed – absentify automatically appears where your employees work
The absentify app is directly integrated into Microsoft Teams and Outlook. IT admins deploy the app centrally – employees find it automatically in their familiar work environment. No app store, no downloads, no manual installation.
All features at a glance
Discover all the features that make absentify truly valuable in everyday work. From core features to role-based tools, you'll find everything summarized here.
All functions
Digital absence requests
No more Excel lists and email chaos. Employees can create absence requests with just a few clicks—the system automatically calculates the available days based on working hours and public holidays.
Different types of absence (vacation, sick leave, working from home, etc.)
Automatic calculation of deduction days
Recurring absences (e.g., working from home every Friday)
Document upload for proof
Cancellation function with reason
Intelligent approval processes
Define flexible approval workflows according to your company rules. Linear, parallel, or individual – you decide who approves and when.
Linear or parallel approval
Multi-level approval chains
Automatic reminders to approvers
Deputy approvals in case of absence
Manager override for urgent cases
Automatic quota management
No more manual recalculations. absentify® manages vacation days, overtime, and other quotas fully automatically with intelligent carryover to the new year.
Unlimited quota types
Automatic annual carryover with configurable expiration rules
Maximum carryover days and validity period freely definable
Real-time display of available days & balances
Individual quotas per employee can be adjusted manually
Historical quota development with complete change history
For employees
Simple and transparent – Employee Self-Service
Request time off yourself in seconds (web, Teams & Outlook)
Mobile access via PWA or Microsoft Teams/Outlook Mobile App
View your own calendar with all absences
Team overview: Who is absent and when?
Quotas at a glance with real-time display
Push notifications via Teams/Outlook Mobile
Manually send reminders to approvers (after 24/48 hours)
For managers
Full control over your team
Dashboard with all team absences
Insights & analytics on absence patterns
Create requests for employees
Group requests for entire departments
Burnout prevention: Who hasn't had a break in a long time?
Birthdays & anniversaries at a glance
For HR admins
Centralized management made easy
User management with Excel import & Entra ID sync
Configure departments, holidays & working hours
Create custom absence types
Define approval processes per department
Bulk editing for large changes
Detailed Excel exports for payroll accounting
Team calendar & overviews
Keep track of all absences in the company.
Annual calendar with all absences
Filterable by department
“Absent today” overview
Public holidays automatically displayed
Responsive design for mobile use
Substitute management
No unanswered questions when someone is absent – substitutes are always clearly defined.
Select substitute upon request
Substitutes must confirm substitution
Multiple substitutes possible at the same time
Automatic notifications
Order of substitutes can be defined
Department Management
Structure your company according to your organizational structure.
Unlimited departments & sub-departments
Assign managers per department
Define maximum simultaneous absences (team overlap prevention)
Automatic warning if there are too many absences
Individual approval processes
Standard quotas per department
Working time configuration
Flexible working models? No problem! absentify® adapts.
Individual working time models per employee
Shift schedules & part-time models
Half-day bookings (morning/afternoon)
Time-based absences (hours/minutes)
Working time changes with start date
Holidays & regions
Different locations? Different holidays? Everything is configurable.
Predefined holidays
Add your own holidays
Individual holiday sets per employee
Multilingual holiday names
Automatic consideration for deductions
Calendar integration & import
Seamless integration into existing systems – with or without Microsoft 365.
iCal/Outlook calendar synchronization via invitations
PWA installation for mobile access (iOS & Android)
Access via Microsoft Teams & Outlook Mobile App
Excel import for employees & quotas
Entra ID group synchronization for automatic onboarding
Manual individual creation of employees
Management Dashboard
Make data-driven decisions with comprehensive analytics.
Department statistics at a glance
Trend charts: absences throughout the year
Remaining credit for the entire team
Burnout prevention board
Birthdays & anniversaries
Detailed exports
Perfectly prepared for payroll accounting and HR controlling.
Excel export with 3 spreadsheets
Quota overview with carryovers
Detailed absence list
Breakdown by day
Filter by period & department
GDPR-compliant & compliance-ready
Your data is safe with us – Made in Switzerland. Already tested and successfully implemented by numerous data protection officers and works councils.
EU hosting on Microsoft Azure
Integrated data processing agreement (DPA)
Complete audit trail of all changes
Granular data protection settings for all requirements
Private absence types (only visible to authorized persons)
Cross-departmental visibility configurable
Private vs. public absences
Reasons only visible to authorized persons
Quotas can be hidden
Manager rights can be controlled granularly
Complete history for compliance evidence
Complete data deletion possible
Your corporate design
absentify® bears your company colors.
Your own logo (light & dark mode)
Custom main color
Custom favicon
Customize app names in Microsoft Teams
Welcome emails with your own design
Never miss a thing again.
Automatic notifications keep everyone up to date—even on the go.
Notifications via email & Microsoft Teams
Push notifications on mobile devices (via Teams/Outlook app)
Instant updates when approvals or rejections are made
Weekly absence overview via email
Birthday & anniversary reminders
Manual reminder function for employees (activated after 24/48 hours)
Individual notification settings for each employee
Notifications to all parties involved (approvers, representatives, managers)
Used by 30,000+ companies worldwide
Your vacation and absence planning, fully integrated with Microsoft 365
100% Microsoft 365 integrated
directly in Teams, Outlook and Entra ID
GDPR and ISO 27001 certified
certified safety
Rollout in hours, not weeks
without IT implementation
230,000+ active users worldwide
for HR, IT, management and more