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absentify vs. absence.io – Which tool is right for your absence management?

Teams that want to manage absences in a structured way are often faced with a choice: absentify vs. absence.io. Both applications offer absence management features, but what are the differences in terms of usability, integration, and data protection?

Used by 30,000+ companies worldwide

Comparison

Comparison at a glance: absentify vs. absence.io overview

The comparison between absentify and absence.io is mostly based on the extent to which the tools fit into the existing work routine without additional effort for IT or HR. The following overview helps to quickly grasp the most important differences:

Microsoft Teams integration

Included

Outlook calendar connection

Included

Direct calendar synchronization

Single sign-on

Included

Automatic user synchronization

Included

SCIM integration required

Rollout effort

Included

Manual user configuration or setup

Maintenance effort

Included

Separate platform maintenance

Automatic Outlook out-of-office messages

Included

Manual configuration

GDPR compliance

Included

Audit functions

Included

Vacation overviews

Included

The features of absentify & absence.io – Which tool fits into your everyday work routine?

Vacation planning, sick notes, or automatic absence notifications: Only upon closer inspection does it become clear how differently absentify and absence.io handle typical HR tasks. The comparison shows which features can be used directly and where additional effort is required.

Microsoft 365 & Outlook calendar integration

absentify:

Enter absences directly in your Outlook calendar

Automatic sync with Microsoft Teams.

absence.io:

Direct synchronization with Outlook and Google Calendar

Teams bot for requests and approvals

Explore absentify's Outlook calendar synchronization

User management & rights concepts

absentify:

Access via Microsoft Entra ID

Role concept for HR, administrators, supervisors, and employees

absence.io:

SSO & SCIM interface

Group synchronization only via SCIM synchronization

Explore absentify user management

Evaluations & HR insights

absentify:

Evaluations of sick leave, absences, and trends

Export as Excel and PDF

absence.io:

Clear overview of vacation status

Reports and downloads available

Explore absentify insights

Communication & Out-of-Office Notices

absentify:

Automatic out-of-office notice in Outlook calendar

Substitutes visible in team calendar

absence.io:

Reminder via email or app

Out-of-office calendar entries and reminders

Explore absentify's automatic out-of-office replies

Data protection & hosting

absentify:

Server location: EU (Microsoft Azure)

GDPR-compliant deletion rules & AV contract

absence.io:

Hosting within the EU

Role-based access only controllable to a limited extent

Security at absentify

Do you work with Microsoft 365, Outlook, or Teams and want to display absences directly in the calendar?

With absentify, this can be done easily, without additional tools or manual detours.

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absentify vs. absence.io: Price comparison

When choosing a tool for absence management, it is important to consider not only the features but also the running costs and billing models. absentify and absence.io both use user-based pricing models, but differ in terms of pricing tiers and discount options.

Pricing overview

Billing unit

Per user

Prices

Current plans on the pricing page

Starter from €2.99 per user/month

Free version

Yes (for small teams)

Discounts for annual payment

Depending on the plan

10%

Trial period

Free plan; no trial period

14-day trial period

Both providers charge per active user and offer tiered plans. absence.io bundles features in its Starter, Pro, and Complete packages and does not offer a permanently free entry plan. absentify uses a lean billing model, offers a free version for small teams, and provides fixed package prices including calendar integration. This creates a clear basis for calculation, especially for Microsoft 365 users in the DACH region. For up-to-date pricing, visit our pricing page and the absence.io pricing page.

absentify vs. absence.io: What You Should Consider Before Making Your Choice

Both tools clearly differ in structure and technical integration. To help you better assess which system fits your company, consider the following points:

Technical Integration

A close connection to existing systems like Microsoft 365 reduces maintenance effort. Tools with automatic user synchronization simplify administration in large teams.

Rights & Functions

Clearly defined access models provide clarity, especially with multiple locations or levels of hierarchy. The more differentiated the system is in managing rights, the less clarification is needed in daily operations.

Data Protection Regulations

Hosting in the EU is often a requirement, but for many, it is no longer sufficient. It is important how granular permissions, deletion periods, and documentation obligations can be represented.

Availability of Support

Technical questions or labor law inquiries: short response times and support in the local language facilitate communication and avoid misunderstandings.

Integration and Compatibility - How Do the Tools Fit into Your IT?

How well a tool integrates into existing systems often determines whether it is truly practical in everyday use. This is where the differences between absentify and absence.io become apparent.

Microsoft 365

absentify:

Deep integration into Outlook and Teams
Calendars automatically update with approved absences
Users can be synced via Microsoft Entra ID; roles are managed in absentify

absence.io:

Direct synchronization with Outlook and Google Calendar
Teams bot for requests and approvals

User and Rights Management

absentify:

User management operates through existing Microsoft structures
Users and groups can be synced; roles are assigned in absentify

absence.io:

SCIM provisioning is available for user management
Roles can be freely defined but must be assigned individually

GDPR & Data Protection - How Do Both Tools Handle Sensitive Data?

Especially with personal data such as absences, vacation requests, or sick notes, high standards apply in Europe. For companies in the DACH region, GDPR-compliant handling is mandatory.

What Are the Differences?

absentify:

Server location: EU (Microsoft Azure)
Processing according to EU standards (AVV)
GDPR-compliant data processing
Automated access control via Microsoft Entra ID

absence.io:

Hosting via AWS in Germany
AV contract available
ISO 27001 certification of the data center
SCIM provisioning via external identity providers is available

Relevant Questions for Your Company

Is a server location within the EU required?
Is there a need to manage roles and users through Microsoft services like Entra ID?
Is manual rights assignment sufficient, or should it be centrally automated?
What documentation does your data protection officer require (e.g., AVV, ISO certifications)?

Both tools allow for GDPR-compliant use and rely on hosting within the EU. absence.io is well-positioned with certified data centers and an AV contract. absentify additionally offers advantages for companies using Microsoft services like Entra ID and valuing automated access control.

Is absentify the right alternative to absence.io for your team?

Do you work with Microsoft 365 and want to represent absences directly in the Outlook calendar? absentify can be integrated directly into your systems. See how absentify makes your workday easier in a personal demo.

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Any more questions?

absentify vs. absence.io – Frequently asked questions

Quick answers to common questions about usability, security, and features.

absentify is specifically designed for Microsoft 365 and offers direct integrations with Outlook and Teams. absence.io also offers Outlook calendar synchronization and a Teams bot, but remains a standalone platform.

absentify relies on automated calendar updates and Outlook notifications. absence.io offers configurable email reminders.

With absentify, users and groups can be synced via Microsoft Entra ID, while roles are assigned in absentify. absence.io supports SCIM provisioning and manages role profiles within its own platform.

Yes, absence.io offers additional modules such as time tracking and personnel files. absentify focuses on lean absence planning, which often fits the IT strategy of Microsoft-centric teams.

Both tools allow you to define your own absence types. With absentify, these are visible directly in Microsoft Teams and Outlook, while absence.io manages them within the web interface.