Case Study: From Friction to Flow - How GISPartner Simplified Absence Management for 180 Employees with absentify

The challenge

GISPartner, a leading Polish GIS technology firm with nearly 200 employees, struggled with paper forms and a basic WordPress plugin to manage employee leave across departments and cross-functional project teams.

Our solution

The company implemented absentify, an intuitive leave management tool with deep Microsoft Teams and Outlook integration, to streamline approvals, improve visibility, and support hybrid work.

The result

absentify accelerated leave approvals, reduced errors, and embedded real-time availability tracking into daily routines; saving managers and employees time while improving coordination.

Introduction

Absence management at scale

Coordinating time off for a 180-person company is never simple. Some employees are on traditional contracts, others on business-to-business agreements, and many work across multiple projects led by different managers. Add remote work and tight project deadlines, and the challenges multiply.

That was the reality for GISPartner, one of Poland's leading providers of Geographic Information Systems. Before discovering absentify, their absence management was a mix of paper forms, a WordPress plugin, and growing frustration.

About the client

About GISPartner

GISPartner has delivered advanced GIS solutions for over two decades. The company supports both public institutions and private enterprises with geospatial analysis, custom platforms, and digital cartography.

Their team of 180 employees operates across four cities and follows a hybrid organizational structure, with departmental teams combined with dynamic, cross-functional project groups. Such complexity requires high visibility into staffing, reliable communication, and real-time clarity around who's available and when.

“"Absentify is a simple-to-implement, low-cost solution to manage absences across your company; all within the Microsoft Teams environment. Your employees, managers, and HR team are going to really love it."”

Bartłomiej Grabowski

Chief Growth Officer

The Challenge: Outgrowing paper and plugins

Like many growing firms, GISPartner started with paper leave requests. This quickly became unsustainable as the company scaled and moved into hybrid work.

Approval bottlenecks: Department heads signed off absences, but project managers also needed visibility to keep projects on track.
Complex structures: Employees often belonged to both departments and projects, creating overlapping approval chains.
Different rules: Staff employed under labor law had different entitlements than those under B2B agreements.
Remote work complications: Physical documents became impractical, inefficient, and error-prone.

An intranet plugin provided limited improvements but wasn't designed for absence management at scale. Scheduling bottlenecks, especially during peak vacation periods, were inevitable.

The Challenge: Outgrowing paper and plugins

The Solution

During the pandemic, Microsoft Teams became GISPartner's main communication channel. The team began searching for a tool that was remote-ready, easy to roll out, and seamlessly integrated with Microsoft 365.

“We searched on Google and found absentify. We gave it a try with a small pilot group, and honestly it went really well. Just after a few weeks, we rolled it out across the whole company.”

The rollout was straightforward: setup took only a few hours, with the most time spent entering allowances for 180 employees.

“What really mattered during setup was how flexible absentify was. We could adjust it to our needs.”

Onboarding was equally smooth. A short internal guide was enough to get employees started, and adoption followed naturally.