Teams and Entra ID group synchronization

Unlock the full potential of your organizational management with Teams and Entra ID (Azure Active Directory) Groups Synchronization. Streamline user management, department assignments, and role configurations by integrating absentify with Microsoft Entra ID and Teams groups.

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Prerequisites

Before you begin, ensure the following:

• An absentify account with admin rights.
• Microsoft Entra ID (Azure Active Directory) access with admin rights.
• Microsoft Teams and Entra ID integrations activated. Refer to our guide on Teams and Entra ID permissions.

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Benefits of synchronization

• Automated user management: Automatically create and update user accounts in absentify.
• Streamlined departmental updates: Synchronize Microsoft group changes with absentify departments in real-time.
• Manager synchronization: Align group owners in Microsoft with department managers in absentify.
• Enhanced onboarding and offboarding: Simplifies processes while maintaining system accuracy.

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Getting started

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Step 1: Access the synchronization settings

1. Navigate to Settings > Integrations > Microsoft Entra ID/Teams Group Synchronization in absentify.

2. Click Configuration, then select Add a Microsoft Entra ID/Teams group synchronization.

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Step 2: Configure the synchronization

1. Name your synchronization:

   • Use a name that matches the group in Microsoft and the associated department(s) in absentify for easy identification.

2. Select the Microsoft group:

   • Choose the group from Microsoft Entra ID or Teams that you wish to synchronize.

3. Select the absentify department:

   • Map the selected Microsoft group to the appropriate department(s) in absentify.

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Customizable synchronization options

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Enable auto-creation of user accounts

Automatically create absentify accounts for users in Microsoft groups who are not yet in the system. New accounts will be marked as inactive until activated by an admin.

1. Toggle Enable Auto-Creation of user accounts to activate this feature.

2. Add users to the Microsoft group under Admin Center > Groups > Members.

3. Users will appear under Settings > Users in absentify as inactive accounts, ready for profile setup and activation.

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Manage department membership and archive users

Keep absentify departments aligned with Microsoft group changes. When employees are removed from a Microsoft group, they are automatically archived or unlinked in absentify.

1. Toggle Manage department membership on group updates and archive users not assigned to departments.

2. Update group membership in the Microsoft 365 Admin Center under Group > Members.

3. Sync the updated group with the desired department in absentify.

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Sync group owners as department managers

Automatically assign Microsoft group owners as absentify department managers. This ensures management roles remain consistent with organizational changes.

1. Toggle Sync group owners as department managers.

2. Update group owners in the Microsoft 365 Admin Center under Group > Owners.

3. Sync the updated group with the desired department in absentify.