Integrating absentify with Power Automate

absentify seamlessly integrates with Microsoft Power Automate, enabling HR administrators to automate absence management workflows and connect absentify with other applications and services. This integration enhances efficiency by automating repetitive tasks and ensuring real-time data synchronization across platforms.

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Prerequisites

Before setting up the integration, ensure the following:

• absentify Account: You must have an active absentify account with at least the Mini Plan.

• Microsoft 365 Account: A work, school, or Microsoft personal account is required.

• Permissions and Consent: Accept the necessary permissions and consent by either:

  • Installing and starting the absentify app in Microsoft Teams.
  • Accessing the absentify web app and accepting the permissions.

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Setting Up the Integration

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Step 1: Install absentify

1. Microsoft Teams:

   • Navigate to the Apps section in Teams.
   • Search for absentify.
   • Click Add to install the app.
   • Launch the app and accept the required permissions.

2. Web Application:

   • Visit the absentify web app.
   • Sign in with your Microsoft 365 credentials.
   • Accept the necessary permissions when prompted.

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Step 2: Connect absentify with Power Automate

1. Access Power Automate:

   • Go to Power Automate.
   • Sign in with your Microsoft 365 account.

2. Add absentify Connector:

   • In the left-hand menu, click on Data > Connections.
   • Click + New connection.
   • Search for absentify.
   • Select the absentify connector and click Create.
   • Authenticate using your Microsoft 365 credentials if prompted.

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Step 3: Create a Flow

1. Start a New Flow:

   • Click on Create in the left-hand menu.
   • Choose Automated cloud flow to start from a template or Instant cloud flow for a manual trigger.

2. Configure Triggers and Actions:

   • Select an absentify trigger, such as When a new request is created or When a request’s status is updated.
   • Define the actions to perform, like sending an email notification or updating a SharePoint list.

3. Save and Test the Flow:

   • After configuring the flow, click Save.
   • Test the flow to ensure it operates as expected.

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Example Use Cases

• HR Notifications: Automatically notify the HR department via email when a new leave request is submitted.

• Data Synchronization: Update absence records in an external HR system whenever there’s a change in absentify.

• Team Alerts: Send a message to a Microsoft Teams channel when an employee’s leave request is approved.

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Important Considerations

• API Limits: Be aware of any API call limitations to ensure your flows operate smoothly.

• Data Security: Ensure that data transferred between absentify and other systems complies with your organization’s data protection policies.

• Maintenance: Regularly review and update your flows to accommodate any changes in processes or systems.

For more detailed information and advanced configurations, refer to the absentify Connector Documentation.