Integrating absentify with Power Automate

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Prerequisites

• absentify Account: You must have an active absentify account with at least the Mini Plan.
• Microsoft 365 Account: A work, school, or Microsoft personal account is required.
• Permissions and Consent: Accept the necessary permissions and consent by either:
  • Installing and starting the absentify app in Microsoft Teams.
  • Accessing the absentify web app and accepting the permissions.

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Setting Up the Integration

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Step 1: Install absentify

1. Microsoft Teams:
   • Navigate to the Apps section in Teams.
   • Search for absentify.
   • Click Add to install the app.
   • Launch the app and accept the required permissions.
2. Web Application:
   • Visit the absentify web app.
   • Sign in with your Microsoft 365 credentials.
   • Accept the necessary permissions when prompted.

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Step 2: Connect absentify with Power Automate

1. Access Power Automate:
   • Go to Power Automate.
   • Sign in with your Microsoft 365 account.
2. Add absentify Connector:
   • In the left-hand menu, click on Data > Connections.
   • Click + New connection.
   • Search for absentify.
   • Select the absentify connector and click Create.
   • Authenticate using your Microsoft 365 credentials if prompted.

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Step 3: Create a Flow

1. Start a New Flow:
   • Click on Create in the left-hand menu.
   • Choose Automated cloud flow to start from a template or Instant cloud flow for a manual trigger.
2. Configure Triggers and Actions:
   • Select an absentify trigger, such as When a new request is created or When a request’s status is updated.
   • Define the actions to perform, like sending an email notification or updating a SharePoint list.
3. Save and Test the Flow:
   • After configuring the flow, click Save.
   • Test the flow to ensure it operates as expected.

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Example Use Cases

• HR Notifications: Automatically notify the HR department via email when a new leave request is submitted.
• Data Synchronization: Update absence records in an external HR system whenever there’s a change in absentify.
• Team Alerts: Send a message to a Microsoft Teams channel when an employee’s leave request is approved.

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Important Considerations

• API Limits: Be aware of any API call limitations to ensure your flows operate smoothly.
• Data Security: Ensure that data transferred between absentify and other systems complies with your organization’s data protection policies.
• Maintenance: Regularly review and update your flows to accommodate any changes in processes or systems.