absentify’s Microsoft integration provides powerful tools to automate and enhance your absence management workflows. With seamless synchronization between absentify and the Microsoft ecosystem, including Outlook, Teams, and Azure Active Directory (Entra ID), you can save time, reduce manual effort, and ensure your organization operates smoothly.

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Key Features of Microsoft Integration

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1. Outlook calendar synchronization

Automatically sync absences with employees’ Outlook calendars.

  • Manual invite: By default, users receive an iCal email for each absence, which they can manually add to their Outlook calendar.
  • Automatic sync: Enable direct calendar synchronization to bypass emails and ensure all absences are automatically added.

Configuration options per leave type:

  • Synchronize upon request creation.
  • Synchronize only after approval.
  • Disable synchronization for specific leave types.

For detailed instructions, see our Outlook Calendar Synchronization guide.

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2. Outlook out-of-office reply

Automate out-of-office replies to ensure clear communication during absences.

  • Users can set up individual message templates for each leave type under My Preferences.
  • Admins can configure company-wide templates for consistent messaging.

For setup instructions, visit the Outlook Out-of-Office Reply documentation.

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3. Manager synchronization

Sync user approvers with their Microsoft Entra ID managers.

  • Auto-assign Microsoft managers as approvers in absentify.
  • Ensure approvers are up-to-date and aligned across systems.

To enable this feature, ensure managers are added to your absentify organization. Learn more in the Manager Synchronization guide.

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4. Teams and Entra ID group synchronization

Reflect your organizational structure from Microsoft in absentify by syncing Teams and Entra ID groups.

  • Automatically update department memberships when users are added to or removed from Microsoft groups.
  • Sync group managers with department managers in absentify.
  • Pre-fill Excel imports with data from Entra ID.

Learn more in the Teams and Entra ID Synchronization guide.

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5. Azure AI integration

Leverage Azure AI to streamline absence management through automation.

  • Use the Teams Bot to record absences automatically.
  • Save time with smart absence processing integrated into Microsoft Teams.

This feature is only available on the Plus Plan and is disabled by default to ensure no data is shared unless activated. For details, visit the Azure AI Integration documentation.

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Tenant admin approval for Microsoft permissions

To approve the required Microsoft permissions for absentify, you need tenant admin rights. If these permissions have not yet been approved by your company, a pop-up window will appear when you attempt to connect absentify to Microsoft services.

  1. If you are a tenant admin:

    • Click “Approve rights” to grant the necessary permissions.

  2. If you are not a tenant admin:

    • You have two options:
      • Copy the approval link and send it to your IT team.
      • Open an automatically filled-out email template to request the necessary permissions.

Microsoft permissions must be approved at the tenant level to enable seamless integration with Outlook, Teams, and Entra ID.