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The bulk edit feature in absentify lets you update department assignments for multiple users simultaneously. This is ideal when restructuring teams or onboarding new users.

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What this feature is best used for

The bulk department editor is especially useful in scenarios where multiple users need to be reassigned quickly and consistently. Common use cases include:
  • Company mergers or acquisitions, where departments are being consolidated or restructured.
  • Organizational changes, such as the creation of new departments or the reallocation of roles across teams.
  • Mass onboarding, for example, when adding a large number of new hires to the system and assigning them to the correct departments.
  • Corrections of incorrect department assignments made during initial setup or data import.
  • Seasonal or project-based shifts, where users may temporarily move between departments and need to be reassigned in bulk.
This tool ensures consistency across the organization and saves time compared to editing each user individually.

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How to bulk edit user departments

To get started:
  1. Go to Settings → Users.
  2. Use the Department filter to display users from a specific department.
  3. Once filtered, select at least one user so the Bulk actions bar appears. Then select Select all there to select every matching user. You can select at most 500 users. If more users match, the link is disabled and shows Up to 500 users at once. Narrow the list with filters or the search.
  4. Alternatively, select users manually by checking the boxes next to their names. The checkbox in the table header selects the users on this page.
  5. Select Change departments from the Edit menu.
You can then choose from three update methods:

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1. Assign departments

Use this option to add new departments to the selected users without removing any existing assignments.
  • Select one or more departments from the dropdown.
  • Existing department assignments will be retained.
  • The selected departments will be added to each user.
  • Select Save to confirm.

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2. Overwrite departments

Use this option to replace all existing departments with a new selection.
  • Select the departments you want the users to belong to.
  • All current department assignments will be overwritten.
  • Select Save to apply the changes.

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3. Remove departments

Use this option to remove specific departments from the selected users.
  • Select one or more departments you wish to remove.
  • Any departments not selected will remain assigned to the users.
  • Select Save to finalize the removal.
All changes made through the bulk edit function are applied immediately. Double-check your selections before saving.

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More ways to manage departments