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The General section in absentify allows admins to configure fundamental settings for their workspace — including company name, name display format, business hours, and the fiscal year start month.

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Edit workspace settings

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Company name

Set the official company name for your workspace. Features like logos and favicons are exclusive to Plus Plan subscribers.
For assistance with upgrading to the Plus Plan, visit our pricing page or contact support.

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Default name format

Control how employee names are displayed throughout absentify. Choose from the following formats:
  • Microsoft Display Name – Uses the name format from Microsoft, e.g., John Doe.
  • First name – Displays only the first name, e.g., John.
  • Last name – Displays only the last name, e.g., Doe.
  • First name Last name – Full name in the format John Doe.
  • Last name, First name – Full name in the format Doe, John.

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Fiscal year start month

Define the start month of your company’s fiscal year. This setting determines when user allowances are assigned each year. The Fiscal year start month defines the month in which your organization’s fiscal year begins. Changing this setting recalculates the leave quotas for all employees in the workspace.
The recalculation process may take several minutes, depending on the number of employees in your workspace. After making this change, refresh the page after a few minutes to see the updated quotas.

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Adjusting company-wide business hours

Business hours define your organization’s typical working schedule, serving as the basis for absence tracking and calculations.
  1. Under the Business hours section, define start and end times for each workday.
  2. Specify absence deduction rules, such as whether an absence during a shift counts as a full or half day.
  3. Enable the half-day booking option to allow employees to book mornings or afternoons separately.
Default business hours are applied across the company but can be customized individually for employees in the Users section.

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Authentication & Access Control

Control how users sign in and access your workspace.

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Available sign-in methods

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Microsoft only

Only Microsoft authentication is allowed for signing in. This method is recommended for companies that want to take full advantage of Microsoft integrations.
  • Default setting for workspaces created directly with Microsoft
  • Recommended for production use with full Microsoft ecosystem integration
  • Enables automatic calendar sync, out-of-office replies, and Teams integration
  • Users without valid Microsoft credentials cannot access the system
  • New users must sign in with Microsoft
Users can sign in with either their Microsoft account or a Magic Link sent to their email.
  • Default setting for workspaces created via email (Magic Link)
  • Maximum flexibility to support different company needs
  • Users choose their preferred method during first login
  • Ideal for test phases or companies with mixed authentication requirements
During their first login, users can choose whether to sign in with Microsoft 365 or via email (Magic Link).
This can be changed later in the personal settings.When using email sign-in (Magic Link), the following features are not available:
  • Automatic calendar synchronization (instead: iCal invitations via email)
  • Synchronization of public holidays to the Outlook calendar
  • Automatic out-of-office replies in Outlook
  • Integration with the Microsoft Teams/Outlook app
  • Synchronization with Teams and Entra ID groups
  • Automatic manager synchronization from Entra ID
  • Group calendar and public holiday sync
  • Automatic synchronization of absences to timeghost
  • Integration with Azure AI
  1. Test phase: Start with “Both allowed” so employees can test absentify
  2. IT approval: Obtain Microsoft integration approval from your IT department
  3. Production: Switch to “Microsoft only” for full automation
  4. Migration: Employees can switch from Magic Link to Microsoft in their personal settings.

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Important notes

  1. The “Microsoft only” setting controls only which sign-in methods are allowed.
    The Microsoft permissions (Graph API) must be granted separately under Settings > Microsoft by the tenant admin
    to use advanced features like calendar sync, automatic out-of-office replies, and other integrations.
    → Learn more: Microsoft Integration
  2. Changing this setting does not affect users who are already signed in. If someone is already linked with a specific method, they can continue to sign in with that method, even if you restrict the allowed methods. Example: If someone has already signed in with Magic Link and you switch the setting to “Microsoft only”,
    that person can still sign in with Magic Link.

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Prevent workspace creation for same tenant

Controls whether users with the same Microsoft tenant ID can create their own workspaces.
  • Enabled: Users must be invited to an existing workspace. They will not see the option to create a new workspace when signing in. This setting is especially useful for organizations that want to ensure all employees from the same Microsoft 365 organization join a single shared workspace and avoid unintentional workspace duplication.
If other workspaces already exist within your organization, you’ll be prompted to resolve these conflicts before you can enable this setting.
  • Disabled: Users who are not yet part of your company’s workspace can access app.absentify.com, log in, and choose to either join an existing workspace or create a new one under the same tenant.
If you leave this setting disabled, we highly recommend sending your team this guide before inviting them to your workspace to prevent them from accidentally creating a separate workspace.