General settings

This section is located under Settings > General in absentify.

The General section in absentify settings allows you to manage your company’s basic details, configure default preferences for new employees, and define business hours. These defaults are applied automatically to new employees when they are invited or imported into absentify. Changes to these settings do not retroactively affect existing employees but can be adjusted in their individual profiles.

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Default settings for new employees

These settings establish default preferences for new employees when they are added to absentify—either manually, through directory synchronization, or via automatic imports. Employees can later update their preferences under My Preferences. Changes here do not retroactively affect existing employees.

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Key default preferences:

• Default time zone: Sets the time zone for all new employees. Example: (GMT+1:00) Berlin. Employees can update this in My Preferences.

• Default date format: Specifies the date display format, such as DD.MM.YYYY or MM/DD/YYYY.

• Default time format: Configures the clock format as either 12-hour or 24-hour.

• Default week start: Defines the first day of the calendar week, such as Monday or Sunday.

• Default language: Specifies the default language for the workspace. Employees can later change this in their individual settings.

• Default name format: Sets how employee names are displayed across the platform. The available options are:

  • Microsoft Display Name: Uses the name format from Microsoft, e.g., “John Doe”.
  • First name: Displays only the first name, e.g., “John”.
  • Last name: Displays only the last name, e.g., “Doe”.
  • First name Last name: Displays the full name in the format “John Doe”.
  • Last name, First name: Displays the full name in the format “Doe, John”.

• Display calendar weeks: Determines whether calendar week numbers are displayed in the calendar overview and employee views. This setting is applied as the default for new employees but can later be personalized in My Preferences.

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Default workspace settings

• Fiscal year start month: The Fiscal year start month defines the month in which your organization’s fiscal year begins. Changing this setting recalculates the leave quotas for all employees in the workspace.

• Prevent workspace creation for same tenant: Controls whether users with the same Microsoft tenant ID can create their own workspaces.

  • Enabled: Users must be invited to an existing workspace. They will not see the option to create a new workspace when signing in. This setting is especially useful for organizations that want to ensure all employees from the same Microsoft 365 organization join a single shared workspace and avoid unintentional workspace duplication.
  If other workspaces already exist within your organization, you’ll be prompted to resolve these conflicts before you can enable this setting.

  • Disabled: Users who are not yet part of your company’s workspace can access app.absentify.com, log in, and choose to either join an existing workspace or create a new one under the same tenant.

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Adjusting company-wide business hours

Business hours define your organization’s typical working schedule, serving as the basis for absence tracking and calculations.

1. Under the Business hours section, define start and end times for each workday.
2. Specify absence deduction rules, such as whether an absence during a shift counts as a full or half day.
3. Enable the half-day booking option to allow employees to book mornings or afternoons separately.

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Important considerations

• Impact of changes: Updating default settings affects only newly invited or imported employees. Existing employees’ preferences remain as they were unless manually adjusted.
• Custom branding: Features like logos and favicons are exclusive to Plus Plan subscribers.
• Fiscal year changes: Recalculating quotas after changing the fiscal year start month affects all employees and may take some time.