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You can access absentify through the web, Microsoft Teams, or Outlook. Typically, when you’re invited to absentify, you’ll receive an invitation email. This invitation is important, as it ensures your account is properly linked to your company’s workspace. If you haven’t received an invitation, check with your administrator before signing in. Before signing in to your absentify account or creating a new one, it’s important to determine which sign-in method works best for you.

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Sign-in method 1: Microsoft 365 account

This method is recommended if you have a Microsoft 365 account and your company has approved the integration.
Signing in with your Microsoft account gives you access to advanced automations:
  • Automatic synchronization with your Outlook calendar
  • Automatic out-of-office replies in Outlook
  • Integration with Microsoft Teams and Outlook
  • Synchronization with company groups
This method is recommended if you don’t have a Microsoft 365 account or your company hasn’t approved the integration yet.
If your company hasn’t approved the Microsoft integration yet or you don’t have access to your Microsoft 365 account:
  • You’ll receive a secure login code via email
  • Quick start without IT approval
  • All core absence management features available
  • Calendar integration via iCal invitations sent by email

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Switching sign-in methods

Your sign-in method is set during your first login. You can change it later in your personal settings: How to switch methods:
  1. Click your profile picture (in browser) or the gear icon (in Microsoft Teams) in the top right corner
  2. Select Your Settings
  3. Go to Microsoft Account and link or unlink your Microsoft account
To switch to Microsoft, you sign in with the standard Microsoft login. To use the advanced automations (calendar sync, out-of-office replies, etc.), your company must additionally approve the Microsoft permissions in the organization settings.
If you want to use all automations, you should sign in with your Microsoft account, as the following features are not available when signing in via Magic Link: Calendar & Communication:
  • Automatic calendar synchronization with Outlook (instead: iCal invitations via email)
  • Synchronization of public holidays to your Outlook calendar
  • Automatic out-of-office replies in Outlook
  • Group calendar synchronization (shared department calendars)
With iCal invitations, you can still add absences to your calendar – just manually instead of automatically.
Teams & Organization Structure:
  • Integration with Microsoft Teams/Outlook App (using absentify directly in Teams/Outlook)
  • Synchronization with Microsoft Teams and Entra ID groups
  • Automatic manager synchronization from Entra ID
  • Azure AI integration for intelligent absence tracking in Teams Bot
Note during login:
If you don’t see the option to log in with a magic link, it’s likely that your system administrator has disabled this feature in the Authentication & Access Control settings.
If you’re unsure or need access, please contact your administrator.

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Which sign-in method should I use?

SituationRecommended method
I can sign in with my Microsoft 365 account and my company has approved the integrationMicrosoft 365 sign-in
I want to use all automations (calendar, out-of-office replies, etc.)Microsoft 365 sign-in
My IT administrator doesn’t allow logins at third-party websites with Microsoft accountEmail sign-in
My company hasn’t approved the Microsoft integration yetEmail sign-in
I want to test absentify firstEmail sign-in (switch to Microsoft possible later)
I don’t have a Microsoft 365 accountEmail sign-in

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How to sign in

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Sign in on the web

To use absentify from a browser, go to absentify.com and click Sign in. You can sign in with either your Microsoft account or via email (Magic Link). Be sure to use the email address that your company used to invite you. This ensures that your account is correctly linked, allowing you to access absentify immediately.

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Sign in on Microsoft Teams

If absentify is already installed If your administrator has already installed absentify in Microsoft Teams, you can access it directly:
  • Open Microsoft Teams and go to the Apps section or use the Search bar at the top.
  • Type absentify to locate the app and open it.
If absentify is not yet installed If the app isn’t available, contact your administrator to request installation. In some organizations, employees may not have permission to install apps themselves. However, if you’re allowed to install apps, you can install absentify by visiting the Microsoft Teams Store directly.

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Sign in on Outlook

Since absentify is integrated for both Microsoft Teams and Outlook, if absentify is installed in Teams, it will automatically appear in Outlook. To find and pin absentify in Outlook:
  • Open Outlook and check the Apps sidebar or look under More options (usually represented by three dots) in the toolbar.
If absentify isn’t available in Outlook, contact your administrator or refer to the Microsoft Teams instructions above to check if it’s installed.
To make absentify always visible in your sidebar (in Teams or Outlook), right-click the absentify icon and select Pin.
If this option is unavailable, ask your administrator to pin absentify for all users.

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After signing in

Once you’ve signed in, one of several scenarios will occur, depending on whether your account is linked, activated, and how your company has configured absentify:
If your account has already been added to your company’s team and activated by an administrator, you’ll be taken directly into the application. Here you can access your calendar and beging planning leave.
If your account exists but has not yet been activated, you’ll see a message indicating that your account is pending activation. In this case, you have two options:
  • Click the Send reminder to administrator button to notify your admin team.
  • Reach out directly to your workspace administrator or HR team to request activation.
You won’t be able to access the workspace until your account has been activated by an administrator.
If you’re presented with a Welcome page containing the buttons Register a new company and Join an existing company, this means your account is not yet linked to a company workspace.If your company is already using absentify, select Join an existing company. This will open a dialog where you can request an invitation. The dialog will display the email address you are signed in with, which helps your admin locate your request.The Register a new company option is intended for administrators who are setting up a new workspace. If you choose this option as a regular employee, you may end up in an isolated workspace that is not connected to your team. If you accidentally selected this option, you’ll need to delete the workspace before you can be added to your company’s workspace.
Please follow this guide for next steps: Delete company account.
Each email address can only be linked to one workspace. If you create a new workspace, you will not be able to join your company’s workspace using the same email address.
If your company administrator has disabled the ability to create new workspaces, and your account is not yet added to an existing workspace, the following will happen:
  • You will not see the Register a new company option.
  • You will see a message explaining that you need to request access to an existing workspace.
  • You can still use the Join an existing company option to submit an invitation request.
By following the appropriate steps based on the screen you see after signing in, you’ll ensure your account is correctly linked and activated, giving you access to your company’s workspace in absentify.

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Further Support

If you are having trouble siging into the app, reach out to your company admimistrator or contact us via one of our helpful contact links.