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A Data Processing Agreement (DPA) is the legal contract that the GDPR requires whenever one company (you) lets another company (absentify) handle the personal data of its employees. It says what we do with the data, how we protect it, and what happens if anything goes wrong. absentify provides a standardized DPA in line with Article 28 GDPR. You can review and accept it directly in the app — no PDF roundtrip, no signature. In the app sidebar, the DPA page lives in the Billing & Data group, listed as Data Processing Agreement.

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How to accept the DPA

  1. Open Settings > Data Processing Agreement.
  2. Select View Agreement. The full DPA opens in a window in the language your app is currently set to (English or German) — the version you sign matches that language. To accept the German version, switch the app language to German first.
  3. Select Accept Agreement to confirm.
That’s it. Once you’ve accepted, absentify records the agreement in a tamper-proof log entry that includes:
  • Date and time of acceptance
  • Workspace ID
  • IP address
  • DPA version
  • Name of the administrator who accepted
The page now shows a green Agreement Accepted badge with the date, time, and the name of the person who accepted. Download PDF downloads the standard PDF currently stored for the numbered DPA version recorded with your acceptance. Same-version wording corrections may be included; acceptance details are recorded separately. The previous version-5 wording from before the section 2.4 correction in the app is preserved as an English PDF and a German PDF. These archives contain the contract text only; the in-app download additionally appends the ISO certificate.
The DPA is concluded electronically inside absentify. With your electronic consent it is mutually binding — no signature on paper is needed.

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When a new numbered DPA version is released

If a new numbered DPA version is released, the page switches to a yellow Outdated Agreement Version notice. It tells you which numbered version your workspace previously accepted, who accepted it, and when. You can download the PDF currently stored under that older version number, and a View New Version button lets you review and accept the new numbered version. Wording corrections within the same numbered version do not trigger this notice. Until you accept the new version, your old acceptance still stands; the notice exists so you don’t miss the change.

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Why we don’t offer a custom DPA

absentify is a standardized SaaS solution with the same DPA for every customer. We can’t negotiate individual contract changes — any change would need to apply to every other customer too. For more on absentify’s GDPR and security posture, visit absentify.com/gdpr.