Your preferences

You can easily customize your personal settings in absentify to ensure the application matches your preferences. Follow these steps to access and update your preferences.

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Accessing your preferences

To access your preferences:

• On the web: Click on your profile photo in the top right corner of the screen, then select Your Preferences from the drop-down menu.
• In Microsoft Teams or Outlook: Click on the gear icon in the top right corner to open your preferences.

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General settings

Under General, you can adjust the following settings:

• Language: Select your preferred language from the drop-down menu.
• Time zone: Set your time zone to match your location. This ensures that your leave requests align with your local working hours.
• Date format: Choose your preferred date display format (e.g., DD/MM/YYYY or MM/DD/YYYY).
• Time format: Switch between a 12-hour or a 24-hour clock for time display.
• Week start: Choose the day of the week you’d like to display as the start of your week.
• Calendar weeks: Enable this toggle to display calendar week numbers in My Calendar.

When finished, click Save to apply your changes.

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Notification settings

Under Notification Settings, you can manage the types of notifications you receive. The available options may vary depending on your company’s configuration and license:

• Calendar invitations: This option appears if iCal invitations are used to sync with your Outlook calendar. Enable this setting to receive calendar invitations that you can manually add to your Outlook calendar. If your administrator has granted permissions for automatic calendar sync, this setting will not be displayed.

• Absence request notifications: Choose how you’d like to be notified about updates to your absence requests:

  • Both: Receive notifications via email and as direct messages within Microsoft Teams.
  • Teams Notification: Receive notifications as direct messages in Microsoft Teams only.

• absentify updates: Enable this option to receive updates on new features and improvements from absentify.

• Birthday and anniversary reminders (requires Essentials license or higher): Receive a weekly email every Monday at 8 a.m. with upcoming birthdays and anniversaries for the week, if any are scheduled.

• Weekly absence summary (requires Essentials license or higher): Receive an email summary every week on your chosen start day at 8 a.m., detailing all scheduled absences for the week.

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Automatic replies

If your company has enabled Outlook integration, an Automatic replies option will appear under Your Preferences. This feature allows absentify to set and turn off your out-of-office messages in Outlook whenever you have scheduled absences. You only need to set up your out-of-office reply once, and absentify will use it each time you’re away.

In Automatic replies, you can customize templates with placeholders (like return date or manager contact) to automatically populate relevant details for each absence. This ensures anyone who contacts you knows when you’ll be back and how they can reach your manager if needed.

For step-by-step instructions, see Setting up automatic out-of-office replies.

If you need further assistance, please contact your HR administrator.