Accessing your preferences
To access your preferences:- On the web: Select your profile photo in the top right corner of the screen, then select Your Preferences from the dropdown menu.
- In Microsoft Teams or Outlook: Select the gear icon in the top right corner to open your preferences.
General settings
Under General, you can adjust the following settings:- Language: Select your preferred language from the dropdown menu. absentify is available in English, German, and several other languages. If a label or message reads awkwardly in your language, contact support@absentify.com with a screenshot — we will adjust the wording.
- Time zone: Set your time zone to match your location. This ensures that your leave requests align with your local working hours.
- Date format: Select your preferred date display format (e.g., DD/MM/YYYY or MM/DD/YYYY).
- Time format: Switch between a 12-hour or a 24-hour clock for time display.
- Week start: Select the day of the week you’d like to display as the start of your week.
- Display calendar weeks: Enable this toggle to display calendar week numbers in My calendar.
Automatic replies
If your company has enabled Outlook integration, an Automatic replies option will appear under Your Preferences. This feature allows absentify to set and turn off your out-of-office messages in Outlook whenever you have scheduled absences. You only need to set up your out-of-office reply once, and absentify will use it each time you’re away. In Automatic replies, you can customize templates with placeholders (like return date or manager contact) to automatically populate relevant details for each absence. This ensures anyone who contacts you knows when you’ll be back and how they can reach your manager if needed. For step-by-step instructions, see Setting up automatic out-of-office replies. If you need further assistance, please contact your HR administrator.Notification settings
Under Notification settings, you can manage the types of notifications you receive.- Calendar invitations: Enable this setting to receive iCal invitations by email. You accept or add each invitation in your calendar app; it is not a calendar subscription or feed. Turning the setting on does not by itself send first invitations for existing absences. A first invitation is not sent for an absence that has already ended. If your administrator has enabled direct Outlook calendar synchronization, this setting is not displayed. While this setting is enabled, a new request, an approval, or a meaningful date, time, or status change for a current or future absence can send the first invitation according to the leave type’s calendar rules. A privacy correction can update an invitation that was already sent, but does not create a first invitation for a previously unsent absence. Later changes can update or cancel a delivered invitation. Profile, language, leave-type name, or subject changes do not send a new batch of invitations; the latest details are included with the next necessary calendar update.
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Absence request notifications: Select how you’d like to be notified about updates to absence requests. You will receive notifications for changes to your own absence requests and absence requests you’re involved in (e.g. as an assigned approver or representative).
You can choose one of the following notification methods:
- Both: Receive notifications through both email and Teams direct messages.
- Teams Notification: Receive notifications as direct messages within Microsoft Teams.
- Email: Receive notifications directly in your email inbox.
Microsoft Teams notifications are only available if you have linked your Microsoft account for login.
If you’re currently using the Magic Link login method and want to receive notifications via Teams, please visit your Microsoft account settings to update your login method.
- absentify updates: Enable this option to receive updates on new features and improvements from absentify.
- Birthday and anniversary reminders (requires Essentials license or higher): Receive an email every week on your chosen start day at 8 a.m. with upcoming birthdays and anniversaries in the next 12 days, if at least one is coming up. Invisible managers are excluded from these reminders for regular department members.
- Weekly absence summary (requires Essentials license or higher): Receive an email on your chosen start day at 8 a.m. when at least one absence belongs in your summary for the coming week. Absences of invisible managers are not included in summaries sent to regular department members. Absences from a department set to Only managers and approvers are also left out, unless you manage that department or are an admin. Your own absences always stay in your summary. The email includes an Unsubscribe link. After you sign in, the confirmation heading is You’re unsubscribed. If you are not signed in, the heading is You need to log in. Sign in, then click Unsubscribe again.
Microsoft account
Link your Microsoft account under Your Preferences > Microsoft account to enable Microsoft Teams integration, calendar sync, and other Microsoft features. In the app this page is Settings > Profile > Microsoft account. If your workspace allows both Microsoft and email-code sign-in, you can also connect by selecting Login with your Microsoft account on the sign-in page. absentify links the account automatically. If you signed in with an email code after Sign in with an email code, absentify opens this page for you. On the web, you see Finish your sign-in setup. In Microsoft Teams, you see Browser required instead; select Open in browser to link Microsoft. On the web, select Link Microsoft account. After that, you can sign in with Microsoft next time. The Microsoft account must use exactly the same email address as your absentify account. Once linked, you sign in with Microsoft. Magic Link login is no longer available for your account. After you select Unlink Microsoft account, you sign in with an email code. If your workspace allows both ways to sign in, signing in with Microsoft again reconnects your account. You also see Microsoft account when Work location in Teams and Outlook is available, even if your workspace requires Microsoft sign-in. In that case you can connect work location here, but you cannot unlink Microsoft.If you do not see Microsoft account, your workspace does not allow both Microsoft and Magic Link sign-in, and work location is not available for you.
For more information on how to sign in, visit the login guide.