Team overview

Open Overview to see your team’s schedule. The timeline starts from today and uses your saved department selection. What you can see depends on your workspace’s privacy settings and your permissions.

​

Choose the dates

Use the arrows beside the date range to move backward or forward. Select the date range to open Select start date, choose a day, and select Apply. Cancel closes the date picker without changing the dates. The following days are selected automatically, up to 31 days depending on the available screen space. After you choose a start date, the arrows move by that window’s length. The timeline fits the screen rather than scrolling horizontally. Today’s weekday is highlighted with a blue border. On phones and small tablets, the date controls sit below the filter, absent-today, and create-request icons.

​

Filter options

Select Filter to open the panel on desktop or the bottom sheet on mobile. Expand a category and select its checkboxes. Search in filters… searches the available options across categories, including user names and email addresses. For Employee, Leave type, and Status, choose is to include your selection or is not to exclude it. With is, any selected value can match; is not excludes all selected values. Different categories work together: for example, select a department, then Leave type is Vacation and Status is Approved. Changes apply immediately. On mobile, Done closes the sheet; closing it does not undo your changes. On desktop, Hide closes the panel. On mobile, active filters appear as chips: use is or is not on an Employee, Leave type, or Status chip to switch between inclusion and exclusion. Use a chip’s remove button to clear that category. Edit the selected values using the checkboxes in the panel. The number on Filter counts active categories and Absent today, rather than individual checkboxes.

​

Departments and reset

Select or clear department checkboxes to combine departments. All departments, when available, replaces individual selections and shows all users you are allowed to see. Select Reset filters to clear employee, leave-type, and status filters, turn off Absent today, and restore the default department selection:

• All departments is the default in workspaces with up to 250 users and more than one available department.
• If only one department is available, that department stays selected.
• In larger workspaces with several available departments, reset clears the department selection.

The reset control is in the desktop panel header. On mobile it appears at the top of the sheet when filters are active. When No department selected appears, no timeline absences load. Choose a department from the list or use Search departments. Shortcuts under My department appear for your own departments when they are available to you. You can select up to five departments regardless of their size. Additional departments are allowed up to a maximum of 20, provided the combined department member counts stay at or below 250. A user in several departments counts toward each department’s total for this limit. If another selection is blocked, remove a department first. While member counts are still loading, you cannot add more than five departments. Plan restrictions can also make a department unavailable.

​

Absent today filter

Select Absent today beside Create request on desktop, or the middle icon on mobile. It shows users who are away today within your department and employee selection. This includes public holidays and scheduled non-working time. Leave types configured not to count as leave, such as some home-office types, do not make a user absent. Leave-type and status filters still narrow the absence entries used by this view. Turn Absent today off to see all users within your remaining department and employee filters again.

​

Saved selections and layout

Your department selection and Employee filter are saved with your account. An empty department selection in a large workspace is not saved, so your previous saved departments may return when you reopen the page. Leave type and Status filters are restored for 24 hours after you set them; they expire when you reopen the overview after that period. Absent today is not saved. On desktop, drag the edge of the name column or filter panel to change its width. The filter panel’s resize handle also supports the left and right arrow keys when focused. Widths are saved with your account for each screen-size group, so a wider desktop layout does not become your mobile layout. Resetting filters does not reset these widths.

​

Read the timeline

• Absences use the leave type’s color and symbol. Hover over an entry for a quick summary or select it for details. Privacy settings can hide the leave type, reason, or other details.
• Public holidays open a dialog with the holiday name, date, and allowance-deduction status. If you may create requests for that user, Book time off opens a request with the holiday date filled in.
• Gray cells outside employment dates appear only when you may book for that user. Select a cell to see the boundary. The employment start date and last working day themselves remain bookable.
• A lock beside a name means the department restricts absence visibility. The row still shows public holidays and non-working days, but absences you cannot access are hidden. Hover over the name for the explanation. These rows appear after rows whose absences you can see.

To book your own absence, select Create request or select the dates in your row. See Create an absence request.

​

Visibility and missing information

For a private leave type, colleagues see Absent with a shared color instead of the specific type. Your own requests and requests for which you have additional permissions can show more detail. A filter never gives you access to hidden information. Managers marked as invisible are hidden from regular department members’ team views. A department set to Only managers and approvers can still appear in the department filter, while its users’ absence rows stay locked for colleagues without access. Your own row is not locked. If a department or leave type is missing, ask your workspace administrator to check privacy settings, department visibility, and allowance visibility.

​

Viewing absence details

Select an absence to open its details. Depending on your permissions, you can see dates and times, the leave type and reason, status, approval progress, allowance deduction, files, and change history. Take from allowance shows days or hours deducted, or No when nothing is deducted. Actions such as Change, Cancel, or approval appear only when allowed for that request. For the full explanation of the fields, see Viewing absence details. Managers can find their additional actions in the manager overview.