Team overview

The Overview page in absentify provides a clear view of your team’s upcoming schedules, making it easy to see who is available or on leave. When you sign in to absentify, this page opens automatically with the display starting from today’s date. It shows your saved department selection; if no department is selected, choose one before the timeline loads absences.

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View team absences

On the Overview page, you’ll see:

• A timeline starting from today that shows who is scheduled to be off, with symbols and colors representing different types of leave, depending on your company’s configuration. Public holidays are also shown in the timeline. Select one to open a details dialog with the holiday name, date, and allowance-deduction status. If you have permission to create a request for that team member, the dialog includes a Book time off button that pre-fills the absence form with the holiday date.
• Gray cells mark days before a team member’s employment start date or after their last working day. Select a blocked cell to see the boundary. The boundary days themselves remain bookable. These cells appear only if you may book for that person, so employment dates stay private from everyone else.
• A lock icon next to a colleague’s name when their department is restricted to managers and approvers and you are not one of the users who may see their absences. If you manage that department, or are an admin, the row looks the same as any other. Their row still shows public holidays, non-working days, and weekends, but the absence lane stays empty and dimmed. Select the name to see Only visible to managers. These colleagues are listed after everyone whose absences you can see, because their rows carry no absence information for you.
• On desktop, use the date navigation in the header to adjust the displayed time period. On phones and small tablets, tap the filter, absent-today, and create-request icons in the top row; the date arrows and range picker sit on the row below.

Select the left or right arrow to shift the view by the number of days currently displayed. You can also select the date range between the arrows to open a calendar titled Select start date. Pick a start date, then confirm with Apply. The next days are selected automatically based on your screen size (up to 31 days). After you choose a custom start date, the arrows continue shifting by that fixed window length instead of jumping by calendar month. The maximum number of visible days depends on your screen size. The timeline only shows as many days as fit on your screen at once, because horizontal scrolling isn’t supported in Microsoft Teams apps. The current day is highlighted with a blue border on the weekday name.

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Filter options

You can filter the overview by Departments, Department members, Leave types, or Status. On desktop, select Filter to open the filter panel. On phones and small tablets, filters open in a bottom sheet. Change your criteria, then tap Apply to update the timeline or Cancel to discard changes. On desktop, select Reset filters to return to the default selection. On phones and small tablets, select Clear all, then Apply. A number on Filter shows how many filters are active. When filtering by Departments, you can combine several departments in a single view:

1. Select or clear department checkboxes to change the selection.
2. Select Only on a department row to replace the current selection with that department.
3. Select Reset filters in the filter panel to return to the default selection. On phones and small tablets, select Clear all, then Apply. If All departments is available, it becomes the default. In organizations with many departments where that option isn’t available, reset clears the department selection.

When no department is selected, the overview displays No department selected instead of loading timeline absences. Choose a My department shortcut, select a department from the list, or use Search departments to find one. How many departments you can select at once isn’t a fixed number. It scales with the combined size of the departments you pick. Smaller departments let you select more at the same time, while larger departments let you select fewer. You can select up to 20 departments. If a selection would load too many users at once, absentify shows: This selection would load more than 250 people into the overview. Please remove another department first.

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Key notes

Department visibility: Access to department or organization-wide data depends on your company’s privacy settings. Depending on these settings, you may only be able to view absences within your own department. User visibility: The same applies to the users listed: you only see users within departments you have access to. Managers marked as invisible by an admin do not appear in the team overview or calendar for regular department members. Leave type visibility: Only the leave types you’re allowed to view (either for yourself or for users you manage) will be available in the filter.

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Absent today filter

On desktop, Absent today sits next to Create request. On mobile, it is the middle icon between Filter and Create request. This filter shows only team members who are currently absent and respects the settings you applied in Filter.

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Viewing absence details

Clicking on a specific day for an absence opens a detailed dialog box with the following information:

• Leave type and duration: Displays the type of leave (e.g., “Vacation”) along with the start and end dates. For day-based absences (including multiple days or half-day absences), the time settings will reflect your company’s configuration, such as Morning, Afternoon, Lunch break, or End of day. For absences tracked by the hour, specific times are displayed according to your profile settings.
• Reason: If a reason for the absence was provided during the request creation, it will be displayed here.
• Status: Shows the current status of the leave request:
  • Pending: The request is awaiting approval from your manager or approver.
  • Approved: The request has been approved and is officially recorded. The date and time of the approval decision is displayed next to the status.
  • Declined: The request was declined. You may need to adjust details and resubmit if necessary. The date and time of the decline is displayed next to the status.
  • Canceled: The request was withdrawn by the employee or by another user with the appropriate permissions. The cancellation date is displayed next to the status.

• Process status: Details the approval process, indicating who needs to approve the request and their decision status.

• Take from allowance: Shows the number of days or hours deducted from the allowance, or No when nothing is deducted. When nothing is deducted, the value is No rather than a zero-day count.
• Request created: Indicates the date and time when the leave request was originally submitted.
• Request created by: Shows the name and profile picture of the person who created the request.
• Files: If documents were uploaded during the absence request creation, they will be displayed here under Files. You can download these attachments by clicking on the file name.
  Admins, approvers, and requesters can upload additional files later.

When Outlook or iCal cannot add this absence to a calendar, a yellow warning appears at the top of the dialog. If you are not a workspace administrator, your own request shows This absence could not be added to a connected calendar. Please tell your administrator. Workspace administrators see which calendars failed and why. Colleagues who are not the requester and not a workspace administrator do not see the warning. The warning appears only after absentify stops retrying the calendar update, not while a sync is still in progress. With these tools, the Overview page helps you stay informed about your team’s schedules and coordinate absences effectively within your department.

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