Manager overview

Use Overview to plan coverage for the departments you manage. The team overview guide explains date navigation, filters, saved selections, and the timeline. Those controls work the same way for managers.

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What you can see

For users in departments you manage, you can open absence details and their annual calendars. Details can include the leave type, dates and times, reason, request status, approval process, and allowance deduction. Select an absence for details or hover over it for a quick summary. Your permissions for other departments still depend on workspace privacy settings and your involvement in a particular request. Being an assigned approver or accepted representative can give you access to a request without granting access to the user’s full calendar. Regular colleagues can also see non-private leave types and other details their permissions allow. A department set to Only managers and approvers stays restricted unless you have the relevant access. Its users can appear with a lock even when you can select the department. Managing another department does not remove that restriction. Your own row is never locked; workspace administrators have full access. See Absence privacy for the differences between private leave types, restricted departments, and invisible managers.

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Allowances and employee calendars

The number beside a user’s name shows their default allowance when you have permission to see it. For the current fiscal year, it shows what they can book today, which can be lower than the full year remaining if more allowance becomes available later. Hover over it to see days available today or hours available today. For a past fiscal year, it shows remaining days or hours instead. Select a user’s name to open their annual calendar with absences, public holidays, and allowance information available to you. Visibility of individual allowances also follows their configured permissions; selecting a user does not override those settings.

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Create and manage requests

• Select Create request or dates in a user’s row to create an absence for an employee.
• Use the additional create-request options to create a group request, when available to you.
• Open a pending absence or the bell icon to review requests. Approval actions depend on your role in the request and its approval process. See Approve or deny a request.

Declined and canceled requests do not offer approve or decline actions. To change an existing request, use Change when available in its details. See Change a request.